Personal Assistant

Job description

  • Manage calendar, including time, tasks and scheduling all appointments and meetings
  • Arrange complex international travel itineraries
  • Interact with Digikala counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers
  • Assist with the preparation of presentations and narrative documentation
  • Follow through with allocated tasks and ensure appropriate and timely action on deliverables
  • Manage weekly and monthly reporting
  • Organize small-scale team events and larger-scale department/company-wide events as required
  • Prepare materials for meetings and provide post-meeting follow-up notes
  • Maintain an effective computer based filing system and manual filing system (where appropriate)
  • Take proactive steps to ensure that best practice and coordination is seamless across all interfaces
  • Be responsible for the overall direction and coordination of the team's administration
  • Make timely decisions using independent judgment on a regular basis
  • Strong attention to detail and ability to establish/follow routine processes and procedures
  • Follow through with allocated tasks and ensure appropriate and timely action on deliverable
  • Perform other related duties

Requirements

  • A minimum of 4 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or senior leadership level OR previous Project Management experience
  • College/University degree
  • Strong organizational, problem-solving, and communication skills
  • Strong Project Management skills
  • Ability to recognize complex problems and report accurate on them -Strong data analytics and mathematical skills to support decision making and spot issues with data -Aptitude to quickly learn organizational structure and the objectives of the team
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Initiative in undertaking routine assignments/projects without direct supervision
  • High level of integrity and discretion in handling confidential information
  • A terrific work ethic accompanied by an ever-positive, get-it-done attitude
  • Demonstrate sound judgment and flexibility in balancing competing priorities
  • Sense of humor is highly valued
  • Exceptional written, verbal, and interpersonal communication skills
  • Fluent in English